2S - Set in order( Seiton)
"Set in Order" is the 2nd step in 5S methodology. before implementing the 2S, make sure that 1S is implemented and followed. As you aware the 5S Methodology is Developed by Japanese to improve the work place management, to achieve the productivity, Safety, and reduce cost..
Under stand the Purpose of "Set in order"
After Removing all unwanted items from the workplace We need to find a place for the usable items. It is called Palace for Everything and Everything in its Place (PEEP). How we are going to achieve this is explained here.
"Set in Order" focuses on the organization and arrangement of these necessary items. Its core objective is to ensure that everything in the workplace has a designated place, which is both logical and efficient. This organization leads to enhanced accessibility and productivity, which are vital components of efficient workplace management.
Key Components of "Set in Order":
Assigning a Place for Everything: One of the fundamental principles of "Set in Order" is the concept of "a place for everything and everything in its place." This means that each tool, piece of equipment, or material must have a clearly designated location. It should be easily identifiable and accessible. we need do define a place to keep everything's, which should be easily accessibly. Also anything to be retrievable in 30Secs.
Labeling and Signage: Clear labeling and signage are vital in "Set in Order." Items and their designated locations should be labeled or marked to eliminate confusion. Employees and visitors should be able to understand the organization effortlessly
Logical Arrangement: "Set in Order" doesn't just stop at assigning places; it emphasizes logical arrangement. Frequently used items should be placed in proximity to where they are needed, reducing the time and effort required to access them.
Shadow Boards and Tool Racks: Shadow boards and tool racks are popular in "Set in Order." They provide a visual representation of where tools or equipment should be stored. A tool's outline or a labeled space on a rack can help employees quickly identify where items belong.
Color Coding: Employing a color-coding system can be beneficial. Assigning specific colors to certain tools or materials helps in quick identification and sorting. For example, red can be reserved for safety-related equipment. Water line can be in Blue color. Yellow line can be for Compressed Air Line. etc.,
The Role of "Set in Order" in Workplace Efficiency:
Improved Accessibility: When every item has a designated place, employees can find and access tools, equipment, and materials more efficiently. This streamlined access saves valuable time.
Reduced Downtime: Logical arrangement means that employees spend less time searching for items, resulting in reduced downtime and increased productivity.
Enhanced Safety: Properly organized and stored items reduce the risk of accidents and injuries. Safety-critical items can be clearly marked and stored in accessible locations, contributing to a safer work environment.
Inventory Control: "Set in Order" often involves implementing inventory control measures. This helps in tracking and managing stock, ensuring that essential items are always available when needed.
Visual Management: Through labeling, signage, and color coding, "Set in Order" facilitates visual management. It enables employees to quickly identify the status of items and their locations, further streamlining operations.
Implementing "Set in Order" in Practice:
To successfully implement "Set in Order" in a workplace, there are several steps that organizations typically follow: Also the Involvement of top management is very important On successful implementing 2S
Inventory and Assessment: Begin by taking stock of all items in the workspace. Evaluate their necessity and frequency of use. This information helps in determining where and how items should be placed.
Designated Locations: Assign specific locations for each item, tool, or piece of equipment. Ensure these locations are easily accessible to employees.
Labeling and Signage: Label items, storage locations, and shelves clearly. Use standardized labeling techniques to ensure consistency and understanding among all employees.
Logical Layout: Organize the workspace with a logical flow. Place frequently used items close to the workstations where they are required. This reduces unnecessary movement and saves time.
Shadow Boards and Tool Racks: Implement shadow boards or tool racks to visually guide employees regarding where tools and equipment should be stored. Use outlines, labels, or color coding for clarity.
Training and Communication: Ensure that all employees are aware of the new organization system. Provide training if necessary and encourage employees to maintain the organized workplace.
Regular Audits: Periodically audit and review the "Set in Order" system to ensure its effectiveness. Make adjustments as needed to accommodate changes in the workplace or to improve the system further.
